Product overview
Xpert-Timer PRO is multi-user compatible and can be run with a MS-Access, MS-SQL (Express also) or MySQL database.
Most of our clients use this version of Xpert-Timer.
Besides tracking your time, Xpert-Timer PRO offers a To-Do list, an invoicing module, a client
management and a document managemen. All of those modules can be activated or deactived in the program in order to keep the user interface clear.
Multiple project teams can all at once track their times in Xpert-Timer. If you are using Xpert-Timer in a team, you should install the software on a network drive
in order to install later updates easily. It's not necessary to install the software on every single client.
Access right control the visibility of projects and details. A user can only see the projects he's assigned to and should only view his own times. Not the stopped times
of his co-workers. Multiple access rights are available in Xpert-Timer.
This is an example setup of Xpert-Timer PRO in a multi-user environment:
The user interface of Xpert-Timer is clear and your employees will get used to the system quickly.
If you want to track your project times on the road, you can do so, too. All you need in addition in the "Synchronisation module". If you are back in the office, you can
synchronize your data from your laptop through your LAN or WLAN with your main database. If you want to transfer the data from outside the office you need to connect to the main
database using VPN or through the internet with our additional product "XTWebserver".
Xpert-Timer PRO requires approx. 50MB RAM. In order to run the program you need a Windows operating system from Windows XP and younger.
You can use a terminal server to run Xpert-Timer. If you want to store the data on a SQL Server, please use Version 2005 or 2008 of SQL. The free Express version for SQL
works fine with Xpert-Timer.
Xpert-Timer PRO is multi-user compatible and can be run with a MS-Access, MS-SQL (Express also) or MySQL database.
Most of our clients use this version of Xpert-Timer.
Besides tracking your time, Xpert-Timer PRO offers a To-Do list, an invoicing module, a client
management and a document managemen. All of those modules can be activated or deactived in the program in order to keep the user interface clear.
Multiple project teams can all at once track their times in Xpert-Timer. If you are using Xpert-Timer in a team, you should install the software on a network drive
in order to install later updates easily. It's not necessary to install the software on every single client.
Access right control the visibility of projects and details. A user can only see the projects he's assigned to and should only view his own times. Not the stopped times
of his co-workers. Multiple access rights are available in Xpert-Timer.
This is an example setup of Xpert-Timer PRO in a multi-user environment:
The user interface of Xpert-Timer is clear and your employees will get used to the system quickly.
If you want to track your project times on the road, you can do so, too. All you need in addition in the "Synchronisation module". If you are back in the office, you can
synchronize your data from your laptop through your LAN or WLAN with your main database. If you want to transfer the data from outside the office you need to connect to the main
database using VPN or through the internet with our additional product "XTWebserver".
Xpert-Timer is an ideal asset for all kinds of business, from freelancers, lawyers, repair technicians and accountants as well as all types of major enterprises.
The secret to Xpert-Timer's effectiveness is the timebar that simplifies the time-tracking. It floats on the Windows desktop, and a single click or hotkey lets you access all of the program's key functions.
This ist the hirarchy of the projects in Xpert-Timer:
Project Hierarchy in PRO-Version
You can create an unlimited number of clients, projects, subprojects and tasks. You can time all your projects, but Tasks are listed on a To-Do list and cannot be timed.
A further, deeper level is not available in Xpert-Timer. The total number of projects is not limited.
You can either track your time automatically, using the floating time bar, or you can add the timestamps manually at any time.
Here's a quick overview of the features of Xpert-Timer PRO:
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Increase Profits Foresee project time and cost overruns, optimize your workflow and identify your time killers. More |  |
Comments on Timestamps Enter a comment to every timestamp you create with Xpert-Timer. Timestamps should not overlap, but even that is possible if you enter the timestamp manually. More |  |
Create Manual Entries You can add and edit timestamps manually at any time. This might be interesting if you are not sitting in front of the computer all day. More |  |
Print Reports Multiple Reports are included in Xpert-Timer. You can group your timestamps by date, user or projekte and print or export the timesheets. The template is editable, so you can user your own layout. More |  |
Individual User Settings Every user in the Xpert-Timer system can setup his own price. You can also set the price for every single project and have Xpert-Timer calculate the correct project cost for you. More |  |
Client Management Administer all your clients in Xpert-Timer. You can categorize your clients, add notes, search for or filter clients in a huge variety of fields. More |  |
Reimbursable Expenses & Billing Add your reimbursables to the projects in order to calculate the total charge for your project. Let Xpert-Timer then calculate your total time spent for a project during a certain date range and print the invoice using only a couple of mouse clicks. More |  |
Document Management Save all documents of a project in the database or link to a certain directory. This helps you to keep all information information to a project in one place. More |  |
User Management Have your project team work on the same project the same time. Xpert-Timer supports multi users in a network.More |  |
Access Levels Assign certain access levels to your users or user groups. More |  |
Synchronization Use the synchronisation, if you track your time offline, for example on a laptop. If you return to the office you can synchronize with the main database. More |
Timebar |
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This special Xpert-Timer stopwatch of the time tracking software floats on your desktop and displays the actual running project and the time used so far. In the configuration of Xpert-Timer you can change the look of this timebar and decide what buttons you want to show. Almost all functions of Xpert-Timer can be activated through the timebar. |
Project-Manager |
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The project manager is your main hub of Xpert-Timer. Here you see all your projects, the total time, your tasks and other users' project times, if you own the access right to see them. You can decide what columns are shown by right-clicking on the column header. |
Reporting module |
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In the reporting module you can filter your project times by date, client, project name or project type. The time tracking software prints your reports with the exact data, you filtered in Xpert-Timer. Decide yourself, what the reports look like. |
Project settings |
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Use the project settings to configure your projects. You can add certain costs to your projects depending on who's working on it, or you can set the project as "not chargeable", like your lunch break. If you need documents to be attach to a certain project, you can also do that in the project settings. |
Configuration |
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Choose an individual design of your project time tracking software "Xpert-Timer" in the configuration. Here you can create new project types or setup your data backup of your project timer. You can also activate or deactivate additional modules like the synchronization or the external reporting. |
User access rights |
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Individual user access rights are important to make sure, that a user does not see the times of another user. You can decide yourself, who has access to other user times and who hasn't. |
Invoicing Module |
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Create your invoices directly out of Xpert-Timer. You can also add your reimbursable expenses besides the project time, e.g. traveling expenses. |
Send out Custom Designed Invoices |
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All print templates can be edited for your needs in your own design. A couple of different templates are included in the time tracking software per default.
Go to the configuration, click on the tab 'System' and choose Invoice. Click on edit to create your individual template for your invoice. |
Client Management |
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The client management is a full address database. You can enter all details of your clients and even use it as your CRM system.
You can create your invoices from this dialog or right click on the client in your project manager. |
Keep track of Reimbursable Expenses |
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You can enter all kinds of reimbursable expenses in Xpert-Timer, to calculate the full profit / loss of your project.
The easiest way to add a reimbursable expense is to hit CTRL+T while the project is running. Now add all expenses that occur with the project. To view the entered expenses go to the project settings or to the client manager and choose the client and the tab 'Reimbursables'. Note: Xpert-Timer can handle a different price calculation for each project. |
Print all kinds of Reports |
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Many more options to print the reports are available. Just right-click on the timestamps in the project manager, group the timestamps the way you need them and print them. The same works with working hours per day, the activity report, the project list and many more... |
Multiple Filter Options are available |
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The filter dialogs are powerful. In the drop down list you can search in all available fields.
Also, you only need to enter part of the project or client name or you can enter the project number or client number. Wildcards work fine, too. |
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Xpert-Timer PRO /
Xpert-Timer PRO for an U3-USB Stick |
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| User license |
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USD |
109.00 / per license |
| from 3 user licenses |
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USD |
105.00 / per license |
| from 5 user licenses |
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USD |
92.00 / per license |
| from 10 user licenses |
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USD |
81.50 / per license |
You can reach us Monday - Friday from 10:00 until 16:00 o'clock best through email.
Please send your question to: service@xpertdesign.de
Emailed questions in regards to the installation and setup of the product are free of charge.
If you need our support team to help you with the installation using a remote connection, we need to charge 80.- Euro per hour for the support. If the problem is a result of a software bug
the support is of course free of charge.
Please have a look into our manual before you send the e-mail request.
Xpert-Timer PRO Manual Version 2.x
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